What is MS Word?
Microsoft Word is a powerful word processor that lets one quickly creates simple as well professional – looking documents. One can create letters, reports, manuals, certificates and calendars.
Documents often need to be revised to correct spelling and typing errors to ensure consistent formatting or to reorganize content. Microsoft Word provides a variety of tools that make editing documents easier. Word also offers the tools one needs to create polished documents.
- Spelling and Grammar – checks the active document for possible spelling, grammar and writing style errors and displaying suggestions for correcting them.
- Mail Merge – creates a single document and then lets Word create mostly identical copies of the document and merge the different names, addresses and so forth into each copy of the document.
- Diagram – illustrates various conceptual materials and enlivens documents. Diagram types include Cycle, Target, Radial, Venn and Pyramid.
- Tables – presents organized information.
- Styles and Formats – formats text and applies a style that matches one’s taste and gives one’s documents a personalized touch.
The New Microsoft Office
– Makes it easier that ever to read on one’s computer word now optimizes its display for your screen size and resolution. Similarly, a new reading layout view improves the reading experience.
– Document protection can be fine – tuned to control document formatting, content or both.
– One can quickly look for information online and on the computer without leaving the Office program. One can easily insert definitions and other research information into the document, as well as customize settings to suit research needs.
Start and Exit MS Word
One can launch MS word the same way one starts any other programs by using the start button.
- Click the Start Button.
- From the Start Menu, click on the Programs. On the Programs Menu, you might see a program named Microsoft Word; you can click this t launch MS Word. If Microsoft Word is not in the Programs menu, look for the folder named Microsoft Office or Office. Office programs such as Word, Excel and PowerPoint are usually inside this folder.
- Once you locate Microsoft Word, just click to launch the program. You may now start creating a document.
Parts of the MS Word Environment
Title Bar – a horizontal bat at the top of the dialog box, or toolbar that shows the name of the document, program or toolbar. At the right side of the Title bar are the control buttons, minimize, maximize, restore and close buttons.
Language Bar – appears in the upper – right corner of the screen in Microsoft Office Programs. It is used for speech recognition, handwriting recognition and Input Method Editors (IME).
Menu Bar – displays a list of commands. Some of these commands have icons next to them so one can quickly associate the command with its icon.
Standard Toolbar – one – click buttons for the things one often does with word, like opening a file, saving a file or undoing something.
Formatting Toolbar – buttons that allow you to change the appearance of the words/characters in your document.
Task pane – a window within an Office application that provides commonly used commands. Its location and small size allows one to use these commands while still working on other files.
Rulers – allows one to control the margins, indents and tab settings.
Workspace – consists of a blank page where one can enter text or place pictures and graphics.
Scroll bars – sliders and arrows used to see the parts of the document that are not seen in the current window.
Status Bar – contains information about the current document like “What page is this?”
Type a Question for Help Box – a box for typing questions to find the answer one needs.
Minimize – reduces the window and places it on the taskbar.
Maximize – displays the full screen view of the window.
Restore – puts the window back to its previous.
Close – automatically closes the application.